Ethical and security considerations

If data access is restricted for ethical or security reasons, the manuscript must include:

  • a description of the restrictions on the data;
  • what, if anything, the relevant Institutional Review Board (IRB) or equivalent said about the data sharing; and
  • all necessary information required for a reader or reviewer to apply for access to the data and the conditions under which access will be granted.

Data protection issues

Where human data cannot be effectively de-identified, data must not be shared in order to protect participant privacy unless the individuals have given explicit written consent that their identifiable data can be made publicly available.

In instances where the data cannot be made available, the manuscript must include:

  • an explanation of the data protection concern;
  • any intermediary data that can be de-identified without compromising anonymity;
  • what, if anything, the relevant Institutional Review Board (IRB) or equivalent said about data sharing; and
  • where applicable, all necessary information required for a reader or peer reviewer to apply for access to the data and the conditions under which access will be granted.

 

Link to research data from a Data Availability Statement within the submitted paper, which will be made public upon publication. A ‘Data Availability Statement’ should be added to the submission, prior to the reference list, providing the details of the data availability, including the DOI linking to it. If the data is restricted in any way and/or is not being made available within the journal publication, a statement from the author should be provided to explain why.

Consider the following when depositing data related to a publication:

  • Check whether a repository where the data is deposited has a sustainability model.
  • The data must be deposited under an open license that permits unrestricted access (e.g., CC0, CC-BY). More restrictive licenses should only be used if there is a valid reason (e.g., legal).
  • The deposited data must include a version that is in an open, non-proprietary format.
  • The deposited data must have been labeled in such a way that a 3rd party can make sense of it (e.g., sensible column headers, descriptions in a readme text file). 
  • Research involving human subjects, human material, or human data, must have been performed in accordance with the Declaration of Helsinki. Where applicable, the studies must have been approved by an appropriate Ethics Committee. The identity of the research subject should be anonymized whenever possible. For research involving human subjects, informed consent to participate in the study must be obtained from participants (or their legal guardian).